People and Culture Manager Takoma Park

People and Culture Manager

Full Time • Takoma Park
FairVote, headquartered in Takoma Park (MD) near the metro, is a 501(c)3 with an associated 501(c)4 nonprofit organization FairVote Action. We seek better elections through research and advocacy of voting reforms that make democracy more functional and representative for every American. Since 1992, FairVote has been the national leader in developing and distributing the l tools and analysis necessary to increase public appreciation of ranked choice voting (RCV) and replacing winner-take-all elections.  We embrace diversity and welcome candidates from across the political and ideological spectrum.

FairVote is experiencing dynamic growth and national impact.  We are the prime engine of a national movement to transform our elections in the coming decade, making ranked choice voting the norm and winning the Fair Representation Act in Congress. Our experienced senior leadership team has added new talent and commitment to building a healthy and robust organization to achieve our audacious but urgently needed reform goals. 

POSITION SUMMARY:

Reporting to the COO, the People and Culture Manager is responsible for implementing day-to-day activities for FairVote on a range of HR and administrative-related activities, including benefits and compensation administration, policy implementation, employment law compliance, operations/supplies, and records management, and talent development. In addition, the incumbent will provide high-level customer service to all colleagues, regardless of their location.

POSITION TYPE:

The People and Culture Manager is a confidential employee and an exempt position. Exempt employees are expected to work the appropriate and necessary time to complete key assignments and related tasks on schedule.

RESPONSIBILITIES
 
Human Resources
  • Benefits administration.
    • Partners with COO and benefits broker team to administer benefits.
    • Reviews HR-related invoices to ensure accuracy, identify discrepancies and submit invoices for timely payment.
    • Processes required payroll and insurance providers' documents to ensure accurate record-keeping and proper deductions.
  • Talent development
    • Manages HRIS (APS) systems 
  • Ensures compliance with all federal, state, and local employment laws.
  • Administers employee onboarding/offboarding process
  • Manages employees’ recruitment, hiring, recognition, and retention processes
  • Manages the performance review process and timeline.
  • Collaborates with employees to identify relevant professional development opportunities
  • Maintains organizational chart, employee directory, and salary rosters.
  • Oversees management of all internal HR/personnel records and ensures the timely processing of HR-related actions.
  •   Managers program for interns, mentees, and volunteers
    • Determining needs, overseeing job posting and recruitment, conducting and coordinating preliminary interviews, sending offer letters, facilitating orientation w/ direct supervisor, managing and assigning daily tasks, performing exit interviews in conjunction with immediate supervisor
  • HR Strategic Partner
  • Aligns and integrates within the organization's strategic vision.
  • Implements and maintains policies and procedures, including FairVote's Handbook
  • Recommends and administers various human resources plans and procedures for all company personnel.
  • Provides trends and advice to the COO and Senior Team related to annual updates for the compensation program, including conducting yearly salary surveys and labor market research; analyzing compensation; and managing/revising the performance evaluation program, as necessary.
  • Develops, recommends, and implements personnel policies and procedures.
  • It is often the first point of contact for staff and union representatives relating to HR matters
  • Coordinates and participates in administrative staff meetings and attends other arrangements, such as seminars/ webinars. Shares key takeaways and action items with the senior team.
  • Maintains absolute confidentiality and sensitivity in all HR-related matters.
  • Facilitates the provision of the necessary space, equipment, and IT support to employees to effectively perform their duties.
  • Completes special projects and performs other related duties as assigned.
Culture
  • Plans and leads Diversity Equity and Inclusion (DEI) committee meetings (draft agendas, manage action steps, etc.)
  • Spearheads the DEI implementation plan, including writing policies and procedures, conducting staff surveys, and researching related topics
  • Identifies and implements opportunities to improve FairVote staff members' experiences.
  • Assesses current employee benefits/perks and provides the senior team with ways to improve existing ones.
  • Manages logistics for the “office fun committee”, including helping with planning office events and annual staff retreats to foster a great office culture. 
Administrative/Operational 
  • Supervises an Operations Ops Associate 
  • Coordinates with all outside vendors, such as IT providers, benefits brokers, facilities, and printing services
POSITION REQUIREMENTS 
  • Up to five (5) years of experience (including relevant internships) in an HR-related capacity.
  • Exceptionally writing and oral communication skills;
  • Demonstrated ability to be entrusted with sensitive information and conduct daily activities with the utmost professionalism and integrity.
  • Demonstrated ability to manage details, solve problems, and follow through on assignments with minimal direct supervision.
  • Ability to work effectively with people at all levels of the organization, including staff, consultants, colleagues, volunteers, donors, and the general public.
  • Evidence of being confident, outgoing, courteous, and professional in all written and verbal communications.
  • Evidence of  strong personal work ethic and time management skills;
  • Demonstrated experience with software including Google platform and Microsoft Word, Excel, and Powerpoint;
  • Strong attention to detail; demonstrated knowledge of copy-editing a plus;
  • A great sense of humor and a can-do attitude are a must!
Location
This position is based in Takoma Park, MD.
 
Salary & Benefits
This is a full-time, exempt, and salary is up to $85K if annualized. FairVote offers a competitive benefits package for all full-time employees.

How to Apply
 
Applications will be accepted until the position is filled. Due to the volume of applications, we will unfortunately not acknowledge receipt of all applications. No phone calls, please.
 
FairVote is an equal opportunity employer committed to maintaining a non-discriminatory work environment. FairVote places a high value on fostering an inclusive workplace, and we are committed to building a team as diverse as the American people. We do not make hiring or advancement, or other employment decisions based on race, religion, gender, gender identity & expression, sexual orientation, political affiliation, pregnancy, disability, or any other status protected by law. Individuals from across the political spectrum who are passionate about fixing our broken political system are strongly encouraged to apply. 
Compensation: $85,000.00 per year




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Benefits

FairVote offers a competitive compensation and benefits package, including fully-paid medical, dental, and vision insurance, transportation benefits, and generous parental and personal leave policies. Salary is based on the position's requirements, candidate's qualifications, internal equity, and external competitiveness.